Outlook is popular for the ease of use and efficiency it brings to people’s email management. But besides the obvious Outlook email support; there are plenty of additional provisions in store for users. One is for syncing between two computers. There are three ways to do this: using the OST file; copying the PST file; and simply copying the data, including contacts, calendar, and tasks.
The OST file automatically syncs all your Outlook data, but this needs to have been created before you’ll be able to use it. On an Exchange Server, the OST file needs to be automatically created in your account. This will be in the local Outlook folder under your specific Windows user name. Find this and click Synchronize to start the sync between the two computers.
The PST file takes more work. This file is what lets the data sync on the two machines, assuming this is the method you’re using. If the file gets too big, you should try using the Windows Backup utility, which is good for writing this on more than one disk so you have a backup somewhere. There’s no saying that the local copy won’t be corrupted.
Copy the information
You can copy the information in Outlook including the contacts, calendar items, and task; from one computer to another. For this you’ll need to first create a new PST file and copy the contacts to it. The content of the original folders needs to be deleted as well. Then launch the email applications and go to the File tab, and from there select New. Choose Outlook Data File, followed by Office Outlook Personal Folder File (pst), then hit OK. Name the file what you want, and then hit Open. Give the PST file a display name on top of this, and then hit OK once more.
After this comes the part where you copy the Contact, Calendar, and Task items to new folders. Choose Contact and then Copy Contact, which will open up another window. Choose the newly created folder and hit OK. Do the same for Calendar and Tasks.
Now you delete the content from original folder. Choose Contact, for instance, and select View and then Current View. After this, select Outlook Data Files, and move to Edit tab. Then choose Select All, and then Delete.
That was on how to make use of the Outlook sync functionality to get data over to another machine. This shows that Outlook email support is far from the only thing this application brings you.